A CRM built for your business
One system instead of spreadsheets and five tools, or automations for the CRM you already have.
- Inquiries, offers, clients and documents in one place
- An owner dashboard with live results
CRM · Automation · AI agents
I automate processes,
not people.
CRMs and automations built for your business. Emails, offers and deadlines handle themselves, and you take care of clients.
4 live systems
Free audit to start
Reply within 24h
Automationn8n
New email from a clientinquiry + 2 attachmentsqueued
AI reads itindustry, scope, deadline, budgetqueued
Case in the CRMassigned to a salespersonqueued
Offer PDFfrom your prices, for approvalqueued
You approve and send1 click, client gets itqueued
Email to offer0 s
Good morning, Tomtoday
New inquiries0+6 this week
Offers sent070% within 1 min
Response time0was: 1 day
Time saved0this month
Sales funnelOct
Inquiries27
Offer19
Call12
Contract7
Latest eventslive
RNRemonty NowakFinishing 120 m² · offer sentoffer
TWTrans-WitPoznań > Hamburg · CMR in officeCMR
AKAnna K.Call booked for Thursdaycalendar
Offer sentapproved with 1 click
Sounds familiar?
The business grows,
The business grows,
and so does the paperwork
Hours every week on things a system would do by itself.
Inquiries get lost in the inbox
You reply in 2 days, a competitor in 2 hours.
Offers take hours
Excel, Word, photos. An hour per offer.
No visibility over the team
You only know what is going on when you ask.
Documents live in phones
Contracts and photos scattered across WhatsApp.
Retyping data
The same client typed in three times.
Deadlines kept in your head
Forget once and it costs you.
Every one of these can be automated. I will show you where to start.
What I build
CRMs and automations
CRMs and automations
built for your business
Email and document automation
The system reads emails and attachments, extracts the data and opens a case.
- Offers and contracts as PDFs from your templates
- Reminders about deadlines and payments
AI agent for inquiries
Replies to clients within seconds, also at night, and you approve important replies and prices.
- Collects details and books a call
- Numbers and prices only from fixed formulas, never from AI
Connect the tools you have
Forms, email, Drive, calendar and messenger start working together.
- No retyping data
- No replacing your software
Work
See what
See what
already works
Real systems, demo data.
Renewable energy / solarCRM + offers
PolOn Power
A custom CRM for a solar company: from inquiry to grid connection.
Result36 s
for a ready PDF offer with catalog sheets
See details
Problem
Preparing an offer took hours, and installation documents got lost in emails and phones.
Solution
An offer builder from the product catalog, a client card with a photo gallery and a management dashboard with a client map.
- Offer builderVAT, subsidies and discounts calculated live
- Client cardphotos and documents straight from the phone
- 11 stagesfrom lead to grid connection, nothing lost
Finance / loan expertsTeam CRM
GlapInvest
A CRM for a team of loan experts with automatic lead assignment.
Result0 min
to assign a lead, the case is in the CRM instantly
See details
Problem
Leads from website calculators reached the team manually, and the owner could not see volume and commissions live.
Solution
An open-case pool, expert and owner dashboards and automatic commission settlement.
- Website calculatorsopen a case together with the result
- Open casesfirst come, first served, one click
- Owner dashboardvolume, commissions and ranking on one screen
Transport / freightDemo project
Rogalski Trans
A freight CRM with a driver app. The company and data are fictional, the system works end to end.
Result3 s
for the driver's CMR photo to reach the office
See details
Problem
CMR documents come back by post weeks later, invoicing waits, and the owner does not know who has valid medicals and insurance.
Solution
A driver app, order blocks for expired documents and an owner dashboard with receivables.
- Driver appunloading and CMR photo in one tap
- Blocksno valid medicals or insurance, no dispatch
- Receivableswho is overdue and for how long, live
Agency / client servicen8n automation
Client onboarding
Formdetails and scope
Client databaseduplicate check
Drive + Notion10 folders and a page
Notificationteam is ready
One form triggers the whole onboarding process for a new agency client.
Result0 min
of manual work for each new client
See details
Problem
Every new client meant hours of manual work: folders, documents, notes and notifications.
Solution
The form triggers a chain: client database, Drive folders, a Notion page and a team notification.
- No duplicatesthe system checks the database first
- 10 folderscreated automatically, linked back
- Notificationthe team knows the client is ready
Calculator
How much time
How much time
can you win back?
Three scenarios: 30, 50 and 70% less manual work. We will calculate it exactly in the audit.
5 hwon back every week
260 hwon back per year
39 000 PLNper year, realistic scenario (50%)cautious 23 400 PLN
optimistic 54 600 PLN
Get the exact number in a free audit
optimistic 54 600 PLN
How I work
4 steps
4 steps
to a working system
01
Audit and process map
We count inquiries and hours, and simplify first.
Day 102
Design and quote
Price, timeline and target in numbers before we start.
A few days03
Pilot on your data
A test on real cases with a clear threshold.
Up to 30 days04
Launch and measure
I train the team and measure the result.
Ongoing
Michał MólAutomation ArchitectOpen for projects
About me
I build systems
I build systems
I use myself
I design like someone who uses it himself. I work daily in the system I built for a team of loan experts and oversee processes running for clients, so I know where a process will jam before the client notices.
AI goes only where it really speeds things up. Where money is involved, fixed, verifiable formulas do the math.
4live systemsfor clients and as showcases
4industriessolar · finance · services · transport
24hto replyusually faster
FAQ
Before
Before
you ask
How much does it cost?
I quote after the audit. You pay 50% at the start and 50% on delivery, then a subscription for maintenance and tools. You know the price before we start.
How long does it take?
Usually 1 to 4 weeks. You get a timeline after the audit.
What about my data and GDPR?
Only your team sees the data, by roles. EU hosting, and a presentation mode for demos that hides client data.
What if the AI gets it wrong or something stops working?
You approve prices and important replies. I test on real cases, the system logs the history of changes, and I keep maintaining it after launch.
How is a custom CRM different from an off-the-shelf one like Pipedrive or HubSpot?
With an off-the-shelf CRM you adapt your business to the software. A custom CRM follows your own stages, documents and rules, e.g. an order cannot be invoiced without a signed CMR. Your data sits in a separate database just for your company.
Which businesses is this for?
Small and medium service businesses where enquiries, quotes and documents bounce between email, phone and spreadsheets. I have live systems in renewable energy, finance and services, plus a transport demo. If your volume is low, a good spreadsheet is enough and I will tell you so during the audit.
Do I have to replace the tools I already use?
No. I connect automations to your email, Google Drive, calendar and the CRM you already have. I only suggest a new system when your current tools cannot cope.
What does the free audit look like?
A 20-minute online call. We walk through one process step by step and you get 3 things to improve, including ones that need no AI or new software.
Do you work remotely?
Yes. The audit, calls and the implementation are all remote (Google Meet or Zoom).
Free audit
See how much
See how much
you can automate
6 steps, about 40 seconds. Based on them I will prepare an audit.
- 1A list of things to automatestarting with the biggest time savers
- 2A system sketch for your businesswhat we connect and how it works
- 3Quote and timelineno obligation, the decision is yours